SandS Australia supports your operations from the ground up, empowering teams with the systems, governance, and project oversight needed to drive results. From managing multimillion-dollar grants and stakeholder relationships to streamlining procurement and tenders, we bridge the gap between planning and performance. Our solutions extend to HR, WHS, Indigenous business capability, and executive admin support, all delivered with precision, professionalism, and impact.
Executive Assistance
Virtual executive assistant services for schedule management, correspondence, and operational efficiency.
HR Admin
Manage HR administration including contracts, onboarding, and employment compliance.
Award Interpretation
Expertise in Australian employment awards and workplace legislation.
Performance Systems
Implement staff performance tracking systems to improve productivity and accountability.
Recruitment Support
Coordinate recruitment processes, from job postings to onboarding and induction.
WHS Procedures
Workplace health and safety systems to ensure regulatory compliance and staff wellbeing.
Proven Results in Action
Explore real-world projects and results from our clients.
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Precision Turnaround: Transforming Project Delivery at Kinaway Chamber of Commerce
When a key grant-funded initiative at Kinaway was underdelivering despite a full-time Project Manager logging 50+ hours per week, we were brought in at a critical juncture with no handover, limited compliance visibility, and stakeholder trust on the line.
Our Approach:
- Conducted a comprehensive role audit and grant compliance assessment
- Identified inefficiencies and restructured the delivery model with a lean, high-performance global support team
- Took over all operational responsibilities, including milestone tracking, system access restoration, and grantor relationship rebuilding
- Embedded governance-focused practices and streamlined reporting protocols
What We Delivered:
- Reduced workload from 50+ to just 24 hours per week with enhanced accuracy and control
- Achieved full milestone compliance with top-tier ratings from grantors
- Restored confidence with all stakeholders, ensuring long-term funding and reputation security
- Delivered over 50% cost savings with zero compromise on output or quality
The Result?
- ✅ Project milestones consistently delivered
- ✅ Compliance ratings elevated to "excellent"
- ✅ Cost, time, and oversight optimised
- ✅ Grantor trust and organisational reputation fully restored
We didn't just step in we re-engineered the project delivery model to unlock sustainable value, compliance confidence, and executional precision.
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Landells Signs – Flawless PR Uploads for Coles via Ariba
The Challenge
Landells Signs, one of multiple suppliers required to upload Purchase Requisitions (PRs) through the Ariba system for Coles, needed to ensure error-free submissions to avoid payment delays and maintain a strong supplier reputation.
Our Approach:
S & S Australia took full responsibility for the PR upload process, focusing on:
- Rigorous data verification and accuracy checks before each submission
- Strict adherence to Ariba system formatting and entry standards
- Consistent quality control processes to prevent errors or omissions
- Proactive issue identification and resolution to maintain flawless records
- Ongoing collaboration with Landells Signs to ensure compliance and timely updates
Results Delivered
- Landells Signs emerged as the only supplier among 10 peers to complete PR uploads without a single error or mistake
- Achieved zero outstanding items under Landells' name, facilitating smooth procurement and payment cycles
- Shane Woodman, Managing Director of Landells Signs, personally commended the team via email for the outstanding performance
- Strengthened Landells Signs' relationship with Coles through reliable and accurate procurement support
As further validation of our strategic and operational impact, below is direct appreciation from the Managing Director of Landells Signs and a key stakeholder from Coles, recognising our role in streamlining operations, improving performance, and supporting successful project delivery.
Landells Signs MD's appreciation
Why S & S Australia?
Our detail-oriented and disciplined approach ensures complex procurement processes are executed flawlessly, reducing risk and building client trust through dependable delivery.
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Akana Ittatoba – Strategic Procurement Enablement & Tender Infrastructure
As a proudly Indigenous-owned enterprise and wholly owned subsidiary of the First Nations American business group Akana Group (USA), Akana Ittatoba launched its Australian operations with a clear mandate: build sustainable business pipelines across infrastructure, defence, and cultural sectors while creating opportunities for Indigenous communities. But to win competitive tenders, the right procurement infrastructure needed to be in place first.
What We Delivered:
- Procurement Ecosystem Activation: Registered and activated over 10 local and international vendor and tender portals, ensuring Akana Ittatoba was represented wherever relevant government and commercial opportunities emerged.
- Strategic Supplier Profiles: Designed and published compelling supplier profiles tailored to each platform and sector, boosting visibility, professionalism, and credibility.
- Daily Monitoring and Opportunity Tracking: Established systems for real-time tracking of opportunities, alerting the team to new tenders aligned with their capabilities.
- Tender Submission and Pricing Support: Assisted in preparing multiple tenders, including documentation collation, proposal drafting, and pricing strategy.
- Sourcing and Supplier Engagement: Identified optimal vendors and product sources to support competitive, compliant, and high-quality tender responses.
- Live Status Dashboards: Created a centralised tender and procurement tracker to monitor portal access, opportunity pipeline, submission deadlines, and engagement activity.
Outcomes:
- ✅ Akana Ittatoba is now actively responding to key government and defence tenders
- ✅ Procurement processes are systemised, auditable, and aligned with commercial best practice
- ✅ Sales infrastructure is aligned with strategic growth objectives
- ✅ A scalable framework is in place to support national business development activities
Why It Matters:
Akana Ittatoba didn't wait for tenders to appear they prepared in advance. By investing in the backend structure, they positioned themselves to move swiftly and confidently across high-value opportunities. SandS Australia didn't just support we engineered their tender engine, creating a launchpad for long-term procurement success.
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Akana Mills – Rapid Tender Readiness & Strategic Procurement Setup
Founded in 2024, Akana Mills is a unique collaboration between Akana Ittatoba and renowned Indigenous Australian athlete and entrepreneur Patty Mills. As a First Nations-led brand with bold commercial and social goals, Akana Mills required a rapid setup of systems to enable scalable growth and procurement readiness and SandS Australia delivered.
What We Delivered:
- Complete Tender Portal Onboarding: Registered Akana Mills across a suite of industry-relevant procurement platforms to enable market access from day one.
- Professional Supplier Profiles: Developed market-ready, culturally aligned supplier profiles to support positioning in competitive government and commercial sectors.
- Sales Process Infrastructure: Implemented tender tracking tools, quotation workflows, and document libraries to support seamless, efficient response submissions.
- Initial Accounting & Financial Readiness: Established Xero with project-level financial tracking, budget controls, and audit-compliant coding structures to support pricing and cost recovery in tenders.
- Preliminary Strategic Partnership Advisory: Assessed early-stage collaboration opportunities with key government and Indigenous-focused buyers to align with social procurement goals.
Outcomes:
- ✅ Akana Mills entered the market with professional-grade procurement and quoting infrastructure
- ✅ Strategic tenders are now actively tracked and responded to
- ✅ Back-end operations are aligned to support growth, transparency, and partnership opportunities
- ✅ Procurement and sales systems are culturally grounded, yet commercially competitive
Why It Matters:
Akana Mills launched with more than just a great vision it launched with systems, strategy, and structure. SandS Australia ensured the business wasn't just ready to deliver, but ready to win enabling early traction and long-term success in Indigenous procurement markets.
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Integrated Admin & HR Support Through Finance: A Smarter Way for Small Teams
Many growing businesses hesitate to invest in a dedicated HR department not because they don't value people, but because they need smarter, leaner solutions that still ensure compliance, structure, and performance.
At SandS Australia, we've proven that an integrated finance and HR admin approach works especially for small to mid-sized businesses.
Parable Productions and Betts Law Company are perfect examples.
Both businesses were scaling operations but didn't need for a full-time HR person. Yet, like any growing business, they needed:
- Legally sound employment contracts
- Award interpretation (for Australian employment law)
- New staff onboarding
- Leave tracking
- Payroll setup
- General HR compliance guidance
What did we do?
As their finance and payroll partner, we seamlessly took on key HR admin functions:
- Reviewed and updated employment contracts and ensured they aligned with the correct award (Legal Services Award, in Betts Law's case).
- Implemented onboarding processes, including document handling, employee detail collection, and cloud-based storage of signed agreements.
- Set up new staff in payroll systems with correct leave accruals, superannuation, and tax settings ensuring no step was missed.
- Coordinated recruitment logistics, from ad posting to interview scheduling and document collation.
- Provided ongoing support and advisory on leave policies, entitlements, and employee communications acting as a virtual HR desk in the background.
The Result?
Our clients stayed compliant, saved on overheads, and maintained a smooth employee experience without the need to build a full HR team.
They got the right outcomes, at the right cost, through a team that already understood their business from the inside out.
HR doesn't always need its own department sometimes, it just needs to be done right, by the right partner.